AlpacaKeepOpen an animal and use its More actions (⋯) menu to mark it reserved, mark it sold, or record a local transfer. Each one updates the animal's status for you.
Mark reserved
Use Mark reserved when a buyer has paid a deposit. You enter the Deposit amount and a Deposit category, and the deposit is posted to Finance. The animal is flagged as held so you do not double-sell it.
When the buyer collects the animal, press Pickup completed to finalise the sale. If the deal falls through, use Cancel reservation and choose what happened to the deposit: Refunded (creates an offsetting expense) or Forfeited (kept as income).
Watch out. If the animal is listed for sale, reserving it takes its public sale page offline. A link you already sent to a buyer will stop working until you relist the animal.
Mark sold
Use Mark sold when the sale is done. This does three things at once:
- Records the sale as a financial entry (so your money is tracked).
- Clears the animal from its paddock.
- Clears the sale fields, like the listed price.
Good to know. Changed your mind, or picked the wrong animal? There is an Undo sold action to reverse it.
Plan. The financial entry is visible to the Owner and Co-Owner only. See Record income and expenses.
Record a move or loan
Record a move or loan is for when an animal moves but is not sold, like going out on loan or boarding at another farm. Use it to record that the animal is away without recording a sale.
Send to another farm
If your buyer also uses AlpacaKeep, the lifecycle menu has Send to another farm. Instead of just marking the animal sold, this sends its full record — history, pedigree, and documents — to the buyer's farm, so nothing is lost in the handover. They accept it on their side.
📷 Screenshot: the animal lifecycle menu, with Mark sold and Record a move or loan shown.